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Haulage has high costs, long payment terms and heavy assets. Knowing the true cost per mile and keeping tax and VAT in step with cash flow keeps the business safe.
Haulage accountants manage fleet capital allowances, fuel and running costs, driver payroll and subcontractors. Most operators need the Growth package at £75 + VAT a month.
The parts of the rules that matter most for this kind of company.
Lorries, trailers and equipment qualify for allowances, with finance and hire purchase affecting timing.
Fuel, tolls and maintenance must be coded by vehicle so cost per mile is clear.
Employed drivers, agency drivers and subcontractors each have different payroll and status rules.
International haulage is often zero-rated with the right evidence, which affects returns and cash flow.
The parts of the job that matter most for this kind of company, and how we handle them.
Haulage margins are thin and set by cost per mile: fuel, drivers, tyres, maintenance, insurance, finance and licences. We code costs by vehicle and route so each lorry and trailer shows its real cost per mile and contribution.
Fleet purchases are claimed under the Annual Investment Allowance or full expensing where available, with finance and hire purchase terms reflected correctly.
Employed drivers, agency drivers and self-employed subcontractors each have different payroll, insurance and status rules. Overtime, driving hours and holiday pay must be handled correctly on every run.
We run driver payroll, set up pensions and review subcontractor arrangements so they stand up to a status challenge.
Customers often pay in 60 days or more while fuel and wages are paid weekly. We keep a rolling cash forecast and look at invoice finance if the gap is too large.
International haulage can be zero-rated with the right evidence, and import and export documents affect your VAT returns.
Operator licence and compliance costs are allowable and should be tracked as part of overheads.
What happens, and when.
Rates set without it can lose money on every load.
Timing a purchase can move the deduction into the right year.
Long terms need funding before they bite.
Prices exclude VAT. Final price depends on turnover and options.
Micro and new companies
£45.83a month + VAT
Trading and online businesses
£62.50a month + VAT
Growing, data-led teams
£75a month + VAT
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Often yes, under the Annual Investment Allowance or full expensing, depending on whether they are new and the spend. We model the options with your finance terms.
Tell us about your company and we will confirm your fixed fee within one working day.