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Part of Accotax, an ICAEW regulated firm. Offices in Morden, Croydon, Chelsea and Mitcham.

0203 4411 258[email protected]

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Accountants for tutors and training providers

Whether your courses are VAT exempt is the first question, and it changes your prices, your registration and the VAT you can reclaim.

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  • Bookkeeping
  • VAT returns and registration
  • Payroll for limited companies

What does an accountant do for tutors and training providers?

Accountants for training businesses check whether VAT exemption applies, how course income is recognised, venue and materials costs and the status of associate trainers. Many start on Essential at £45.83 + VAT a month.

What is different for you.

The parts of the rules that matter most for this kind of company.

01

VAT exemption tests

Some education is exempt only when provided by an eligible body or an individual private tutor. A company is often outside the exemption.

02

Course income timing

Fees received before a course runs are recognised as it is delivered, which affects profit and tax.

03

Associate trainers

Trainers engaged by day or by course can be self-employed or employees depending on control.

04

Venues and materials

Room hire, materials and platform costs must be coded and VAT reclaimed correctly.

How the work differs for tutors and training providers.

The parts of the job that matter most for this kind of company, and how we handle them.

01

Is your teaching VAT exempt

Education can be VAT exempt, but only in certain situations: eligible bodies such as schools and universities, and individual private tutors teaching school-type subjects. A limited company offering training is often outside those exemptions, so its fees are standard-rated once it passes the threshold.

We check how your services are classified before you set your prices, because it changes both your pricing and the VAT you can reclaim.

  • Exemption tests applied
  • Pricing effect modelled
  • Registration timed correctly
02

Course fees and deferred income

Course fees paid in advance should be recognised as the course is delivered. A twelve-week course paid in full in week one is not all income in week one. We set up deferred income so profit and tax follow delivery.

Refunds, cancellations and discounts are tracked so your accounts reflect the real position.

  • Deferred course income
  • Refunds and cancellations tracked
  • Profit follows delivery
03

Venues, materials and associate trainers

Venue hire, materials and platform subscriptions are allowable costs, and VAT on them can be reclaimed if your supplies are taxable. Associates who deliver by the day need the right status and paperwork.

We code each cost correctly and document each associate's terms.

  • Venue and materials coded
  • VAT reclaimed where possible
  • Associate terms documented

The usual way, and ours.

Typical trainer admin

  • VAT status assumed
  • Fees booked on receipt
  • Associates paid with no paperwork
  • VAT on costs lost

With us

  • Status tested
  • Fees matched to delivery
  • Terms documented
  • VAT reclaimed correctly

Rules to watch.

Rule

Exempt and taxable mix

If some of your supplies are exempt, the VAT you can reclaim on costs may be restricted.

Your year with us.

What happens, and when.

  1. Each courseFees, deferred income and costs.
  2. QuarterlyVAT if registered.
  3. Before year endEquipment and pension decisions.
  4. Year endAccounts and tax.

Mistakes we prevent.

Avoided

Assuming exemption

A company usually cannot use the private tutor exemption.

Avoided

Recognising all fees at once

Prepaid courses are earned over the course.

Avoided

Weak associate paperwork

Status disputes follow when terms are unclear.

Services most tutors and training providers use.

Service

Bookkeeping

Monthly books in Xero, QuickBooks or FreeAgent, ready for VAT and year end.

Service

VAT returns and registration

VAT registration, Making Tax Digital returns and scheme advice.

Service

Payroll for limited companies

Director and staff payroll, RTI filing, pensions and payslips.

Fixed fees for tutors and training providers.

Prices exclude VAT. Final price depends on turnover and options.

Recommended

Essential

Micro and new companies

£45.83a month + VAT

  • Statutory accounts
  • Corporation Tax return (CT600)
  • Confirmation statement
  • One director Self Assessment
  • Deadline reminders
Buy onlineOr get a quote first

Complete

Trading and online businesses

£62.50a month + VAT

  • Everything in Essential
  • Monthly bookkeeping
  • Quarterly MTD VAT returns
  • Director payroll and RTI
  • Quarterly review call
Buy onlineOr get a quote first

Growth

Growing, data-led teams

£75a month + VAT

  • Everything in Complete
  • Payroll for up to 5 employees
  • Priority accountant access
  • Quarterly tax planning
Buy onlineOr get a quote first

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Rated 4.9 out of 5.

“He took the time to explain every step of the process and made a complex situation much easier to understand.”
Hugo AlvarezGoogle review of Accotax
“They take the time to understand how our business works and what our needs are.”
Mael LeboucherGoogle review of Accotax
“Very prompt in responding to questions and patient with us even when we seem to be slow.”
Mansur LimanGoogle review of Accotax
“He took care of everything promptly and kept me informed throughout, which was greatly appreciated.”
SofiaGoogle review of Accotax
“It was a pleasure working with Anum on our accounts. The whole process was swift and effortless, and it was one less thing to worry about.”
Jamie FletcherGoogle review of Accotax
“The work was completed promptly, my tax return was successfully filed.”
Sergey MGoogle review of Accotax

Tutors and training providers: questions.

Is private tutoring exempt from VAT?

Private tuition by an individual teacher in a school-type subject can be exempt, but a company supplying tuition usually cannot use that exemption. We check your set-up.

Accounts for tutors and training providers, sorted.

Tell us about your company and we will confirm your fixed fee within one working day.

Get a quote WhatsApp us0203 4411 258